Meeting Minutes
Attendance Lindsay Desaulnier, Val Gamble, Connie Hunt, Vonnie
Major, Jane Tanner, Garth Wintle, Kim Manty, Steven Ernewein, Megan Gadd
Meeting was called to order
at 7:00 pm by Donna
Minutes of the previous meeting were passed out and comments requested.
Committee Update Reports
Designated Driver Program One drive since last meeting which paid $150 but only
had to drive one person from the legion to Queen St Station. Upcoming drives
are
May 28 private function, June 4 Lobster-fest and
on the 5th at Evergreen Golf Course.
Have also had interest to do 2 weddings in the summer but have to ensure
we have drivers available and coordinated before a commitment is made.
Decorating Going well Have to
go to the storage unit and see what is there. Riverview school
has shown interest in borrowing palm trees. Wondering where they are in their
budget and confirmed that they were on line and that there were funds
available. The are looking for 2 director type
chairs to borrow for the decorations. There was a discussion on where to get
them and the cost. Donna noted that they will make an announcement to see if
anyone has them available in the school.
There was another discussion on the walleye masters
coordination and student line up.
There was a discussion about the timing of the Grand March. One person
expressed that they thought it was being run too early as they could not get
dinner reservations on time. It was noted that this had been planned for some
time and that the schedule had been discussed at several meetings with no
concerns expressed up to now. We will go with the times as they are set in this
years plan but will entertain considerations for next year if they are
presented in a timely manner.
Entertainment Everything is
a go and deposit cheques have been sent out. Have not ehard
anything about the bus. Kim noted that she will confirm. Bowling Alley has
noted that Arnie Rollins will be there if we need
him.
Food All going
well and on line
Prize Patrol All going
well.
Treasurer All OK
Weyerhaeuser cheque has not been received as noted in last moths meeting but it
is anticipated soon.
Miscellaneous Items
- Up to 175
will be the attendance. Extra Breathalyzer would
help in getting everyone through on time. Will try to borrow from police
- There was a
discussion around how grads will be introduced. Mr Victor will be here for
that day.
- We can use
the schools portable PA for announcing grads. Steven noted that it is best
to use the corded mike with this set up.
- Will be
getting a key to the storage room so decorations can be picked up Sunday
- Will
continue to have Principals Draw which is usually a +/- $500 electronics
item
- School cell
phones will be made available
- Assembly
June 2 will outline the itinerary for the night and other items.
- Photo
package request for Bev Robinson Photo and can
be handed into the office and must be handed in by June 15
Donna noted that she had done up new letters to be included in the
report cards and she would like feedback on the content and any
grammar/spelling mistakes.
.Safe Grad Points System
Explanation on Grad points vrs
Volunteer hours. You can only collect grad points at a Safe Grad
activity. In order for an activity to be a Safe Grad activity it has to be
recognized by the committee. Also a student must fill their volunteer hours
before they can collect grad points.
Points are awarded for various activities.
Examples are
Attending a Safe Grad Meeting 2 points
Baking for a sale or the coffee house 3 points
Designated Driver 1 point per hour and 5 extra points for the vehicle
Other activities such as ticket sales awarded 1 point per hour of
activity.
Meeting was adjourned at
Next meeting to be May 30 2005